Employment

Carolina Day School, nestled in the mountains of Asheville, North Carolina, is an independent, PK3–12, secular, college preparatory school. CDS enrolls approximately 600 students across three divisions: Lower and Middle School (PK–8), Key School (grades 2–8, for students with dyslexia), and Upper School (grades 9–12).

Working at Carolina Day School means being part of a strong community steeped in a passion for learning. We are committed to our students and families, and to each other. We recruit only the best and brightest for our team of professional educators and administrative staff.

How to Apply

To apply for positions listed here, please send a current resume and a cover letter explaining your interest in and qualifications to employment@carolinaday.org.

Please include the position title in the subject line.

Current Positions with Carolina Day School

• Principal of Carolina Day's Key School (July 1, 2025)
• Athletic Coaches needed for the 2024-25 School Year
• Human Resources and Finance Coordinator
• Substitute Teacher (Grades Pre K through 12)
• School Nurse Substitute
• Lower School Instructional Assistant - Kindergarten

Principal of Carolina Day's Key School (July 1, 2025)

Carolina Day School is seeking an inspiring, innovative, and experienced educational leader to serve as the Key School Principal beginning July 1, 2025. Learn more.

Athletic Coaches needed for the 2024-25 School Year

Carolina Day School, a co-educational, PK-12 day school, seeks applicants for coaching for part-time (stipend only, no benefits) for the 2024-25 school year. Stipends range anywhere between $1,000-$5,000 for the season depending on the level of the team, years of coaching experience, length of the season, and the job title. Positions available are listed below:

Fall season (August through end of October)

• Girls Varsity Volleyball Coach
• Girls Junior Varsity Volleyball Coach
• Boys Middle School Soccer Coach
• Boys Junior Varsity Soccer Coach
• Girls Varsity Field Hockey Assistant Coach

Winter season

• Co-ed Varsity Swimming Coach

Coaching responsibilities involve promoting and creating a positive team culture, developing fundamentals and skills of the game, organizing and enthusiastically running practices, and implementing effective game strategies. It is expected coaches will maintain a high standard of integrity in all aspects of team management, foster an environment which promotes the mission and values of Carolina Day School, and supports the academic and athletic experience of the student. A thoughtful approach and a desire to constantly improve and innovative thinking will be essential to the success of this role.

• Minimum of three years of successful coaching at the club, high school, or collegiate level preferred.
• A bachelor's degree is preferred
• CPR/AED certification required (school provides course or reimbursement as needed)

Human Resources and Finance Coordinator

The primary responsibility of the Human Resources and Finance Coordinator will be the daily management of the human resources function, supporting the finance functions, and managing the payroll entry process for the school. This role supports the business office in multiple areas, and will cross train with other members of the department.

Primary Responsibilities in Human Resources

• Day-to-day employee inquiries in HR including but not limited to questions about payroll and benefits inquiries and human resources processes (medical/dental, vision, life insurance, cobra, retirement, PTO, processing benefits invoices, etc.)
• Support and maintain benefit plans, including health care, retirement, workers comp, etc.
• Work with broker assistant to troubleshoot employee issues/ concerns about benefits and claims
• Payroll preparation/administration using ADP Software, including timesheet and pay reconciliation, and payroll report administration
• Ensure compliance with all federal, state and local regulation as it relates to payroll
• Support the recruitment/hiring process by sourcing candidates, performing background checks, coordinating interviews, issuing offer letters, etc
• Managing the Onboarding/Offboarding paperwork processes
• Maintaining Frontline Absence management and the time-off tracking system
• Maintain and enforce company policies, ensuring compliance with current employment laws and regulations.
• Ability to handle data and information with confidentiality.
• Other responsibilities may be assigned as needed

Primary Responsibilities in Accounting

• Support operations in payables: verifying invoices and purchase orders for appropriate approvals, entering invoices in Blackbaud, preparing invoice batch and supporting documentation for review, and support processing payments into Paymerang
• Act as a point of contact for Paymerang, the AP processing vendor
• Answer vendor inquiries, request and track W-9s and certificates of insurance as required.
• Manage and maintain the school-wide Amazon and Lowes accounts
• Assist in processing credit card transactions and receipts for approval and coding
• Enter cash receipts and assist with Student Billing as needed
• Assist with data maintenance and tracking to supply different departments with financial information
• General office management including managing and maintaining petty cash, processing mail, ordering supplies for the office, and prepare accounting files for reference and storage

Functional Qualifications Requirements

• Bachelor’s degree in Business Administration, Accounting, or Human Resources
• 3-5 years of Human Resources experience required, school experience preferred
• Basic accounting & financial reporting knowledge preferred
• Payroll management experience strongly preferred, ADP experience a plus
• Accounting software experience preferred, Blackbaud Financial Edge NXT experience a plus
• Strong written and verbal communication skills
• Experience with principles of employee relations preferred
• Proficiency in Microsoft Office Suite and Google products, high proficiency in Excel a plus
• Ability to work under pressure and consistently meet required deadlines independently and complete responsibilities with limited supervision

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Americans with Disability Specifications

The physical demands described here are representative of those that must be met by an employee

to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.

The noise level in the work environment is usually moderate.

Substitute Teacher (Grades Pre K through 12)

Carolina Day School has openings for substitute teachers at our Lower School, Middle School, Upper School, and Key School divisions.

Description:

A substitute teacher is a professional educator who is responsible for operating a safe, orderly, and positive classroom environment while the regular teacher is absent. The substitute teacher must effectively manage the classroom and provide instruction for students by following the regular teacher's lesson plans and adhering to Carolina Day School policies and procedures.

Responsibilities of a Substitute Teacher:

• Provide meaningful instruction to students in assigned classrooms while the regular teacher is absent
• Review and implement regular teacher's routines, procedures, lesson plans, curriculum objectives, classroom management, and instructional strategies
• Establish and maintain a safe and orderly classroom environment; take all reasonable precautions to protect students, facilities, and materials
• Communicate clearly and effectively to students, faculty, and staff
• Report all student injuries, accidents, illnesses, and serious discipline problems to school administration as soon as possible
• Maintain a working knowledge of and adhere to all Carolina Day School policies and procedures
• Demonstrate cooperation and flexibility in performing other related duties as assigned by the school administration

Qualifications for a Substitute Teacher:

• A minimum of a Bachelor’s Degree
• Criminal background check
• Drug test
• Work experience in schools is preferred, but teaching certification not required

School Nurse Substitute

SCHOOL NURSE SUB

REPORTS TO: Director of Operations

Expectation of Employee

This person is responsible for the health and well-being of Carolina Day School’s students when the regularly employed school nurse(es) are not available or otherwise detained. A person in this position would be expected to work as needed and as available to support full-time nursing staff.

Essential Duties And Responsibilities

• Serve as the “first responder” for any injuries or health needs that arise, administering first aid and contacting parents or health professionals as the situation warrants. This requires a level of physical fitness that enables the nurse to move quickly to any campus area in an emergency and to squat or bend down to ground level if someone is injured and lying on the ground.
• Use electronic health software to maintain student health information, record treatment notes, and track administered medication.
• Administer medication as ordered.
• Record any student injuries or illnesses.
• Communicate with teachers, staff, and parents regarding student health status.

QUALIFICATIONS:

Experience, Education, and Licensure

• Must possess a current licensure to practice nursing in North Carolina.
• Minimum three years of experience as a professional registered nurse.
• Bachelor’s degree preferred
• Basic Life Support certification

• Proficient with Google platform
• Ability to make independent, evidence-based decisions
• Proven ability to work collaboratively with others
• Excellent communication and time management skills

Americans with Disability Specifications Physical Demands:

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

Lower School Instructional Assistant - Kindergarten

Job Title: Lower School Instructional Assistant

Department: Lower School

Reports To: Pre-K to 8th Principal

The role of a lower school instructional assistant varies based on the particular grade-level assignment. This specific role will serve in the Kindergarten classrooms. In general, instructional assistants work extremely closely with their lead teacher partner to create an engaging, loving, organized, safe, creative, and exceptional classroom for students. Instructional assistants are integral members of our grade-level teams, they work directly with students daily, and the overall lower school community in general.

Essential Duties and Responsibilities include the following:

• Support the students, lead teacher, and grade-level team in all aspects of the school day.
• Prepare materials and lessons as instructed by the lead teacher within the time frame expected.
• Orton-Gillingham training preferred but not required.
• Study the curriculum to assist students with questions and follow-up, grading and/or small group/tutorial instruction, as well as offer suggestions for improvements where needed.
• Create a welcoming and engaging classroom and hallway atmosphere that are student-driven.
• Maintain a flexible, positive, growth mindset when working with students, parents and colleagues.
• Possess a willingness to learn new skills through professional development, school visits, and teacher observations.
• Take the initiative to learn and use school technology in appropriate ways.
• Serve as the lead teacher when the lead teacher is absent.

Other Duties

• Maintains professional competence by attending staff development programs, curriculum development meetings, all-school meetings, and other professional activities as requested.
• Participates in various student and parent activities which occur in the school including parent meetings, student clubs, and after-school activities.
• Represent Carolina Day School both, on and off campus, in a positive and professional manner.
• Creates an effective learning environment through functional and attractive displays and activity/learning centers.
• Performs any other related duties as assigned by the Principal, Assistant Principal, or another appropriate administrator.
• Coaching at least one season of a sport working closely with the CDS Athletic Department is an option for the right candidate

Job Specifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

• A Bachelor’s degree is preferred, in education or a related field.
• Experience working in a school setting is preferred.
• Must possess the ability to communicate effectively verbally and in writing.
• Must possess the ability to establish and maintain effective working relationships with students, staff, parents, and the public.

Americans with Disability Specifications:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Carolina Day School has an institutional commitment to the principles of diversity. In that spirit, Carolina Day School does not discriminate in violation of the law on the basis of race, religion, creed, color, sexual orientation, age, physical challenge, nation of origin, gender, or any other characteristic.

Transparency in Coverage Machine Readable Files

This link leads to the machine-readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data.